3. 10. 2018
Statement on Privacy Protection when Sending the e-Newsletter
This document outlines how we use and process your personal data when sending out e-newsletters.
Types and Purposes of Personal Data Processing
When it comes to registering for newsletters and event invitations that we send via e-mail, we collect the data on your e-mail address.
By using personalised website links and images that are an integral part of the e-newsletter, we collect data on the read news and the visited links published in the newsletters that we send you.
More information about personal data processing when visiting the e-newsletter section of our webpage is provided in the Website Privacy Protection Statement.
We can send you e-newsletters only if you communicate your e-mail address to us.
We will collect the said data for the purpose of notification based on your consent or for the purpose of our legitimate interest. If you have given us your consent, the processing of your personal data is based on point a of Article 6 of the General Data Protection Regulation (GDPR), while it is based on point f of Article 6 of the GDPR if you have concluded an agreement with us.
We will collect your personal data and send you e-newsletters until we receive your request for deregistration which shall at the same time represent the revocation of your consent. When the processing is based on our legitimate interest we will, after receiving the deregistration application, no longer notify you via e-mail, while the deregistration does not automatically affect the original basis for personal data processing.
Each message that contains a newsletter, notice or invitation and which is sent based on our legitimate interest or your consent will include a link to the website with a simple way of deregistering or revoking the consent. You can always communicate the revocation of consent via the e-mail address email@example.com.
Following the deregistration or revocation of your consent, we will erase your personal data, which is related to the sending of e-newsletters, within 30 days.
The revocation of consent shall not affect the legality of the consent-based processing prior to its revocation.
The collected personal data will be processed by:
- our employees who are responsible for the sending of newsletters and notifications via e-mail;
- our employees who are responsible for the technical functioning of the website;
- our data protection officer (DPO).
The following special provisions relating to your rights shall apply in relation to personal data processing.
Right to Erasure
You shall have the right to obtain from us that we erase personal data concerning you without undue delay when personal data processing is based on your consent.
When data processing is based on our legitimate interest, your right to erasure depends on the original purpose and basis for data processing.
If you, as a natural person, wish us to erase your personal data, you can request this via e-mail (firstname.lastname@example.org). You can exercise the right to erasure only in the cases outlined above.
Right to Portability
As part of the right to data portability, you can request data that we collect about your visits to our website when you use the link provided in an e-mail to access the website. We cannot reliably connect other data to a particular individual, which is why we do not ensure portability for such data.
Data is processed by our employees who are responsible for the sending of newsletters and notifications via e-mail, our employees who are responsible for the technical functioning of the website and our data protection officer as appropriate.
All other rights and general aspects of personal data protection are indicated in our Umbrella Privacy Protection Statement.